Administrative Assistant

Job Description

Location:          1232C Lawrence Ave E North York, ON M3A 1B9

Salary:                29.00 hourly / 30  hours per Week

Type:                    Permanent employment / Full time

Shift:                    Day

Joining:              Starts as soon as possible

Vacancy:           1 vacancy

Overview

Languages:         English

Education:           College/CEGEP

Experience:        1 year to less than 2 years

Responsibilities

Tasks

·        Coordinate the flow of information within the team
Direct and control daily operations
Open and distribute mail and other materials
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Advise senior management
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Set up and maintain manual and computerized information filing systems
Conduct research
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Supervise office and volunteer staff
Assemble data and prepare periodic and special reports, manuals and correspondence
Carry out administrative activities of establishment
Review and evaluate new administrative procedures
Delegate work to office support staff
Establish work priorities and ensure procedures are followed and deadlines are met
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

Experience and specialization

Area of specialization:    Project management

Additional information

Personal suitability

·         Ability to multitask

·         Excellent oral communication

·         Excellent written communication

·         Flexibility

·         Organized

·         Team player

·         Reliability

·         Time management

·         Efficient interpersonal skills

Who can apply to this job?

Only apply to this job if:

·         You are a Canadian citizen, a permanent or a temporary resident of Canada.

·         You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By email

jobs@entercan.ca