Administrative Assistant

Job Description

Employer: HOPELAND IMMIGRATION SERVICES

Location: Calgary, Alberta

Address: 1816 Crowchild Trail NW Calgary, Alberta T2M 3Y7

Position: Administrative Assistant – NOC 13110

Number of positions: 1

Salary: $26.50/hour

Term of employment: Fulltime (minimum 30 hours/week) and permanent position

Benefits:

• 2 weeks paid vacation,
• private health care insurance until provincial health insurance is available,
• round trip transportation cost to the work location in Canada at the beginning of their work, and to return to the country of residence at the end of the work period.

Job summary:

Hopeland Immigration Services Inc. offers expert immigration solutions, providing personalized support for visa applications, permanent residency, and citizenship. Committed to professionalism, we guide clients through every step of the process with care and attention.

We are looking for a highly organized and detail-oriented Administrative Assistant to provide clerical and administrative support to the team. The ideal candidate will assist with daily operations, handle client communications, and ensure the efficient functioning of the office. The role requires strong multitasking abilities, professionalism, and a commitment to confidentiality.

This vacancy is open to Canadian citizens, permanent residents, newcomers, refugees, youths, and others.

Responsibilities and Duties:

• Client Support: Serve as the first point of contact for clients, answering phone calls, responding to emails, and scheduling appointments.
• Document Management: Organize, maintain, and update client files, ensuring all documentation is accurately filed and readily accessible; Prepare, proofread, and edit correspondence, forms, and reports related to immigration applications and processes.
• Data Entry: Input and maintain accurate client information in the company’s database; Track and manage deadlines for client submissions and follow-up actions.
• Office Coordination: Assist with the day-to-day office operations, including ordering supplies, maintaining office equipment, and keeping the office space organized; Coordinate meetings, prepare meeting materials, and take minutes when required.
• Administrative Support: Assist immigration consultants with preparing application packages, gathering required documents, and organizing submission materials; Monitor and distribute incoming mail and email to the appropriate team members.
• Other Duties: Perform other administrative tasks as assigned to support the smooth operation of the office.

Qualifications:

• Completion of a one- or two-year college or other program for administrative assistants or secretaries
• Minimum 2 to 3 years of experience as an Administrative Assistant or in a similar role.
• Proficiency in office management software and applications.
• Organizational and multitasking abilities.
• Attention to detail and accuracy in all tasks.
• Ability to handle sensitive and confidential information with discretion.

Please send your CV and cover letter to info@hopelandimmigration.com