Administrative Assistant

Job Description

Employer: SYNERGY ALLIANCE CORPORATION

Location: Calgary, Alberta

Address: Unit 101 128 2nd Ave SE, Calgary, AB, T2G 5J5

Position: Administrative Assistant – NOC 13110

Number of positions: 1

Salary: $26.00/hour

Term of employment: Fulltime (minimum 30 hours/week) and permanent position

Benefits:

• 2 weeks paid vacation,
• private health care insurance until provincial health insurance is available,
• round trip transportation cost to the work location in Canada at the beginning of their work, and to return to the country of residence at the end of the work period.

Job summary:

Synergy Alliance Corporation, based in Calgary, Alberta, is a dynamic consulting and services firm offering expertise in diverse areas including management consulting, customer branding and marketing, digital transformation, finance strategy, organizational efficiency enhancements, and risk management. Our proficient team provides advanced support to empower clients in achieving productivity and progress in their business ventures. We are currently seeking an Administrative Assistant to manage office administrative procedures effectively.

This vacancy is open to Canadian citizens, permanent residents, newcomers, refugees, youths, and others.

Responsibilities and Duties:

Greeting Visitors: Welcome visitors, determine the nature of their visit, and direct them to the appropriate individual or department within the organization.
Appointment Management: Schedule and confirm appointments and meetings for the employer, ensuring efficient use of time and resources.
Office Supplies Management: Procure office supplies, maintain inventory levels, and ensure adequate stock is available for office operations.
Filing Systems Maintenance: Establish and maintain both manual and computerized filing systems to organize and store information efficiently.
Communication Handling: Answer incoming telephone calls and electronic inquiries, relay messages promptly, and provide assistance or information as needed.
Travel Arrangements: Coordinate travel arrangements for the employer, including itinerary planning, transportation bookings, and accommodation reservations.
Meeting Documentation: Record and prepare accurate minutes of meetings, seminars, and conferences, ensuring comprehensive documentation of discussions and action items.
Mail Management: Sort and distribute incoming mail, both physical and electronic, to the appropriate recipients, and coordinate the flow of information within the office.

Qualifications:

• Completion of a one- or two-year college or other program for administrative assistants or secretaries
• Minimum 2 to 3 years of experience in a similar role
• Proficiency in office management software and applications
• Organizational and multitasking abilities
• Attention to detail and accuracy in all tasks.

Please send your CV and cover letter to synergy19016@gmail.com