General Office Support Worker

Job Description

Having at least one year experience in some of following major duties:

·      Respond to telephone, in person or electronic enquiries or forward to appropriate person

·      Prepare correspondence, reports, statements, forms, presentations, applications and other documents

·      Process incoming and outgoing mail, manually or electronically

·      Photocopy and collate documents for distribution, mailing and filing

·      Send and receive messages and documents using fax machine or electronic mail

·      Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment

·      Assist in preparing meeting agendas, attend meetings, and record minutes

·      Assist with administrative procedures such as budget submissions, contracts administration and work schedules

·      May sort, process and verify receipts, expenditures, forms and other documents

·      May organize the flow of work for other office support workers

·      May perform basic bookkeeping tasks such as preparing invoices and bank deposits.

·      Scan, sort and file documents according to established guidelines

·      Locate, retrieve, or make copies of documents from files as requested and maintain records of filed and removed materials

·      Track documents removed from files to ensure that loan out documents are returned.

English language level: Intermediate