Medical Office Manager-Marketing Coordinator

Job Description

Captivating Aesthetics Ltd, operating as Captivating Boutique Aesthetics and Wellness Centre (See https://www.captivatingyou.ca), located at #101 10501, 67 Avenue, Grand Prairie, Alberta, T8W0K8, is looking for a full-time and permanent Medical Office Manager-Marketing Coordinator.

Are you organized, tech-savvy professional with a passion for healthcare administration and leadership.  Join our growing medical practice as a Medical Office Manager-Marketing Coordinator and play a key role in ensuring smooth operations, driving business growth, and creating an exceptional experience for both patients and staff.

Duties

Office Manager Duties (40% of the time)

·       Oversee and coordinate the clinic’s procedures and review, evaluate and implement new procedures where needed

·       Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed

·       Administer Albert Health policies and procedures with regards to claims and billings

·       Assist in the annual budget and advise the CEO

·       Coordinate and supervise the inventory of the clinic

·       Prepare regular reports on number of clients / procedures performed

·       Supervise the records of all clients

Marketing Coordinator duties (50% of the time)

·       Assess characteristics of products or services to be promoted to determine marketing and advertising needs of an establishment

·       Advise the owner about marketing, advertising or sales promotion opportunities and strategies

·       Develop strategies and related content for direct and digital marketing and advertising campaigns and implement them

·       Manage post campaign analysis to measure and report on marketing and advertising metrics

·       Develop and maintain social media accounts, including managing customer reviews and testimonials

·       Develop, implement and evaluate public relations strategies and programs designed to inform clients, employees and the general public of our role

·       Conduct public opinion and attitude surveys to identify the interests and concerns of key groups served by their organization

·       Prepare or oversee preparation of press releases and prepare content for our website

·      Develop and organize workshops, meetings, ceremonies and other events and programs for publicity, fundraising and information purposes

·      Arrange interviews, news conferences and other media events

·      Act as spokesperson for Captivating Aesthetics Ltd and answer written and oral inquiries

·      Coordinate special publicity events and promotions for internal and external audiences

·      Assist in the preparation of brochures, reports, newsletters and other material

Administrative Assistant Duties (10% of the time)

·      Prepare, key in, edit and proofread correspondence, invoices

·      Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments organizations

·      Schedule and confirm appointments and meetings of employer

·      Order office supplies and maintain inventory

·      Answer telephone and electronic enquiries and relay telephone calls and messages

·      Maintain our manual and computerized information filing systems

·      Determine and establish office procedures

·      Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person

·      Arrange travel schedules and make reservations

·      May compile data, statistics and other information to support research activities

Qualifications

Certificate, Diploma or degree in commerce from any jurisdiction
Competences

Must be able to perform the duties listed above
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint
Experience in a senior clerical position is required
Fluent in English with strong English writing skills
Strong leadership and interpersonal communication skills
Strong written skills for publication
Wages, work hours and Benefits

$40 per hour; paid monthly
40 hours per week, working Monday to Friday from 8:30am – 17:30pm
Overtime will be paid @ 1.5 after 40 hours per week
Annual Health Spending account
Annual bonus based on the clinic performance
4 weeks of paid vacation per year
How to Apply

Please submit your resume and cover letter to info@captivatingyou.com

Please answer the following technical questions.

a.    What is the difference between an open ended and close ended question

b.    What are the Pros and cons of open-ended questions

c.     What is the difference between qualitative and quantitative research?

d.    Please list 6 types of questions use in Surveys

Only applications that complies with the above requirements will be considered