Administrative Assistant

Job Description

Job Duties:

• Perform office administrative operations such as making school announcements and generating correspondence.
• Input, check, and edit report cards, transcripts for each school semester.
• Manage and update students’ profile in both hardcopy and electronic versions using school filing systems.
• Archive important school files and other related materials in a systematic and organized way.
• Assist with the enrollment process following established policies and procedures when required.
• Answer telephone and enquiries, and ensure all the incoming calls and emails are forwarded to the rightdepartment to take care.
• Greet walk-in clients, deliver proper customer service and introduce clients to the school management.
• Schedule appointments and record minutes of meetings.
• Maintain office inventories and replenish stock.
• Supervise and train new employees when needed.

Qualifications:

• Acquire a high school diploma or its equivalence.
• Have been working in a school environment or similar setting for at least one year.
• Ability to establish and maintain positive and effective working relationships with students, parents, and staff.
• Fluent in both written and oral English. Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• High attention to detail with the ability to prioritize tasks based on urgency and importance.
• Excellent multi-tasking, organizational, and time-management skills.
• Flexibility and the ability to adapt to change in a fast-paced environment.
• Experience with school databases is a plus.

Full-time 30-44 hours/week

Hourly Wage: $25.50