Administrative Assistant

Job Description

Title:
Administrative Assistant
Reports to:
Duty Manager
Employer: Nobes Granite Inc.

Address: 166 North Street, Stirling, ON K0K 3E0.

1 Vacancy

Full Time Position – Permanent Position

Availability: As soon as possible

Employment conditions: Morning and Day

Employment groups: Youth, Veterans of the Canadian Administrative Assistant Armed Forces, Visible minorities, Persons with disabilities, Indigenous people, Newcomers to Canada, Mature Workers, Apprentices, Refugees

–       Provides awareness training to employees to create a welcoming work environment for persons with disabilities

–       Offers mentorship programs that pair newcomers and/or refugees with experienced employees

–       Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

–       Provides awareness training to employees to create a welcoming work environment for youths

–       Provides awareness training to employees to create a welcoming work environment for Veterans

–       Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

–       Provides staff with awareness training to create a welcoming work environment for mature workers

–       Offers mentorship programs that pair members of visible minorities with experienced employees

–       Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Education: Highschool diploma or equivalent

Experience: Minimum 1 year

Duties & Responsibilities:

Duties may include but are not limited to the following items:

·       Strong AutoCAD knowledge

·       Keep directory of proposal drawings and sketches up to date and documented.

·       Motivate staff

·       Establish and implement policies and procedures

– Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy

-Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information

– Schedule and confirm appointments and meetings of employer

– Order office supplies and maintain inventory

– Answer telephone and electronic enquiries and relay telephone calls and messages

– Set up and maintain manual and computerized information filing systems

– Greet people and direct them to contacts or service areas

– Arrange travel schedules and make reservations

– May supervise and train office staff in procedures and in use of current software

–  Communicate with subcontractors

–    Evaluate daily operations

–  Respond to employee questions and complaints

–  Maintain and manage digital database

–   Perform Data Entry

Language: English

Wage: $25 per hour

Work conditions and physical capabilities:
Fast-paced environment, work under pressure, and attention to detail, ability to work independently

Personal Suitability

Dependability, Flexibility, Team Player , Organized, Time management

Additional Required Qualifications:

·       AutoCAD

·       Autodesk

·       Spanish is an asset

·       MS Word, Excel and PowerPoint

Contact: James Nobes

Email: nobesg2024@gmail.com