Administrative assistant

Job Description

Languages
Advanced English and Japanese

Education
Bachelor’s degree

Experience
6 + months of related experience (reception, secretarial, office administration, customer/client relations)

On site
Work must be completed at the physical location. There is no option to work remotely.

Specific Skills

Working knowledge of Canadian federal and provincial policy-making
Knowledge in writing issue briefs
Ability to deal with event organization.
Knowledge of Ontario’s energy needs and small and medium nuclear reactor policy

Tasks and Responsibilities

Arrange and coordinate seminars, conferences, etc.
Research business opportunities among Japanese nuclear technology companies seeking to
enter the Ontario market
Identify and arrange meetings with Canadian-based Japanese companies
Provide research and policy briefs
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Determine and establish office procedures and routines
Coordinate tasks with other consultants
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, and related itineraries and make reservations
Type and proofread correspondence, forms and other documents

Additional Skills

MS Excel, MS Word, MS Office, MS Outlook

Additional information

Work conditions and physical capabilities

– Fast-paced environment
– Work under pressure
– Tight deadlines
– Attention to detail
– Repetitive tasks

Personal suitability

– Efficient interpersonal skills
– Ability to write and speak Japanese at a superior level
– Excellent written communication
– Organized
– Time management
– Flexibility
– Reliability
– Team player
– Ability to multitask
– Client focus