Administrative Assistant – Sales and Closings Specialist

Job Description

Company website: https://mattamyhomes.com

Number of Positions Available: 1

Start date:  As soon as possible

Term of Employment: Full time permanent role, 37.5 hours per week.  Overtime not required,

Job details/Schedule: Monday to Friday 7.5 hours per day – Hybrid (3 days/week in office)

Location of Work:   Etobicoke (3300 Bloor St West, Suite 1800 West Tower, Etobicoke ON M8X 2X2

Wage:  $67,000 to $ 70, 000 Annually

Language Requirements: English

Education: Completion of college diploma required, preferably in Office or Business Administration

Work experience (years):  2 years less than 3 years

Area of work experience

Contracts
·        Correspondence – Excellent communication skills, particularly the ability to prepare professional letters.

Real estate
·        General knowledge of the new/pre-construction condominium sales process, construction process and TARION guidelines.

Computer and technology knowledge:  Demonstrated proficiency and speed in

·       MS Word

·       MS Office

·       MS Excel

·       MS Outlook

Other skills:

Bonus points

·       Legal background in real estate or residential planning.

·       Basic Accounting knowledge/experience.

·       Familiarity with JD Edwards.

Benefits

Health benefits

Dental plan
Disability benefits
Health care plan
Paramedical services coverage
Vision care benefits

Financial benefits

Bonus
Life insurance
Pension plan

Long term benefits

Long-term care insurance
Maternity and parental benefits
Tax-Free Savings Account (TFSA)

Other benefits

Paid time off (volunteering or personal days)
Parking available
Travel insurance
Wellness program
Responsibilities/Duties   – as a Sales and Closings Specialist you will be responsible for the timely administration of Purchase and Sale Agreements and their subsequent closing transactions:

·       Data entry and legal/ pricing inspection of all incoming offers and amendments, with precise allocation of product codes and costs.  Includes monitoring closing dates and specific clauses and schedules within each agreement.

·       Creating and distributing necessary legal closing documents:  HST rebates, Statement of Adjustments, and Tarion enrollments for individual units.

·       Inputting closing costs and balancing ledger sheets before closing (deposits and upgrades) and determining amounts to credit/ debit.

·       Addressing issues raised by purchasers and lawyers regarding construction, taxes and
Statement of Adjustments.

·       Banking and accounts receivable to ensure all owing monies are paid.

·       Approval of sales commission invoicing (purchase price & lot premiums).

·       General administration (filing, creating files, photocopying, scanning, faxes and mail).

·       Telephone/email inquiries and communication with external entities: lawyers, auditors, CCRA, Tarion and purchasers as well as internal departments: sales offices, construction, finance, design and customer care.

·       Processing necessary Tarion Vendor/ Builder requirements.  Includes:  Yearly renewals and enrollments for new projects/ phases and Deposit Trust Agreements for condominiums.

·       Closing notifications to utility companies.

·       Weekly reporting of closings and deposits.

·       Cheque requisitions for refunds of cancelled deals.

Work setting (industry/field):  In office, real estate

Work conditions and physical capabilities

Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail

Personal suitability

Accurate
Dependability
Organized
Reliability
Team player
Ability to multitask
·        Must be detailed and thorough in execution of work.

Transportation : the office is accessible via car or public transportation

Security and safety : Standard

To Apply:

https://jobs.jobvite.com/mattamyhomes/job/oe7Zufwy

Only apply to this job if:

You are a Canadian citizen, a permanent or a temporary resident of Canada.
You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.