Office administrator

Job Description

Overview
Languages
English

Education
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 to less than 7 months

Work setting
Private sector
Responsibilities
Tasks
Implement new administrative procedures
Review and evaluate new administrative procedures
Delegate work to office support staff
Establish work priorities and ensure procedures are followed and deadlines are met
Carry out administrative activities of establishment
Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Assist in the preparation of operating budget and maintain inventory and budgetary controls
Assemble data and prepare periodic and special reports, manuals and correspondence
Perform data entry
Train staff
Oversee and co-ordinate office administrative procedures
Commission systems and components
Coach
Monitor and evaluate
Oversee payroll administration
Supervision
3-4 people
Experience and specialization
Computer and technology knowledge
Electronic mail
Adobe Photoshop
MS Project
SharePoint
Social Media
MS Excel
MS Office
MS Outlook
MS PowerPoint
MS Windows
MS Word
Database software
Google Drive
LinkedIn
Area of specialization
Project management
Accounting
Additional information
Transportation/travel information
Own transportation
Work conditions and physical capabilities
Ability to work independently
Work under pressure
Attention to detail
Large workload
Personal suitability
Efficient interpersonal skills
Excellent oral communication
Excellent written communication
Flexibility
Organized
Reliability
Ability to multitask
Time management
Adaptability
Integrity
Team player