Assistant | Immigration Services (NOC 13111)

Job Description

Employer Name: IVEY Immigration & Employment Services

Company description: IVEY Immigration & Employment Services, O/A IVEY Group, is Northern Ontario’s only full-service international recruitment and immigration firm. Our team of world-class professionals help employers to find, recruit, and integrate international qualified workers into their local operations. We work with both businesses and individuals to meet the skilled labour and immigration need and to achieve Canadian Permanent residency status.

Location of Work: 885 Regent Street, Suite 3-1B, Sudbury, Ontario, Canada, P3E 5M4

Title of Position: Assistant | Immigration Services (NOC 13111)

Language: English

Vacancies: 1

Type of Position: Permanent, full time

Job Duties:
• Prepare and key in correspondence and legal documents related to immigration applications to Canada from handwritten copy, shorthand and machine dictation using computers.
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
• Schedule appointments, meetings and conferences for employer.
• Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents.
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with other departments or organizations.
• Determine and establish office procedures and routines.
• May supervise and train other staff in procedures and in the use of current software.
• May perform other general office work as required.
• Support the company’s Regulated Canadian Immigration Consultants (RCICs) in the preparation and submission of immigration applications including work permits, study permits and permanent residency.
• Prepare Retainer Agreements and proposals as per company’s standards.
• Management of multiple files from initiation to completion.
• Prepare and proofread correspondence, forms submission letters and other documents.
• Respond to client enquiries via email, telephone, and in-person.
• Communicate with clients to obtain documents required for applications and provide feedback.
• Conduct research on immigration programs, policies, and case law.

Skills Required:
• Knowledge of government portals and online submissions
• Able to build strong client relationships
• Ability to explain complex concepts in simple terms
• Able to effectively communicate and work cross-culturally with international candidates and their families
• High attention to detail
• Able to work with minimum or no supervision

Experience Required:
• 6 months of experience

Education Required:
• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Wage & Hours: $ 52,000
• Number of hours per day: 8
• Number of days per week: 5
• Number of hours per week: 40
• Overtime starts after how many hours: 44

Benefits:
☐ Disability Insurance
☒ Dental Insurance
☒ Pension
☒ Extended medical insurance (e.g. prescription drugs, paramedical services, medical services and equipment)
☒ Other (if applicable): Group insurance benefits

Type of Vacation:
☐ Days Number:
☒ % Amount: 4%

Anyone who is qualified and can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your application. Only qualified applicants will be contacted.

To apply: Email: hiringteam@iveygroup.ca